CRMs, portals and integrations, priced in CAD
Custom software development for Canadian businesses, built from Lucknow, India
Custom software for a Canadian business usually means a CRM, a customer or staff portal, an internal tool that retires a spreadsheet, or a link between QuickBooks Online, Stripe and what you already run.
Replies within 2 hours; free quote within 24 hours. Live calls 8am–12pm Eastern, Monday to Friday.
CAD 30–60 an hourexcl. GST/HSTSee pricing →
- CAD 30–60 an hour, or one fixed price
- Paid in CAD to a Canadian bank account
- Your repo, your code on final payment
- Data can stay in a Canadian region
- ★ 4.9 on Google (92 reviews)Lucknow, India profile
- 200+ projects worldwide since 2017
- Top Rated on Upwork, 100% Job Success
Founder-led by Ashish Sharma
What happens after you contact us
Step 1: A reply within 2 hours
Ashish or the team answers on WhatsApp or by email, usually with a few questions about your scope.
Step 2: A call, if you want one
Weekdays between 8am and 12pm Eastern, on a WhatsApp or video call.
Step 3: A free quote within 24 hours
Scope, timeline and either a fixed CAD price or your hourly rate, excluding GST/HST, in writing.
Step 4: You decide, no obligation
If you go ahead, fixed-scope work keeps one price once the scope is agreed, and hourly rates are agreed in writing first. You can pay in CAD or USD by local bank transfer to our Canadian bank account.
Overview
We build those remotely from Lucknow, India: small changes at CAD 30–60 an hour, a defined build at one fixed CAD price once the scope is in writing. I'm Ashish Sharma, the founder; the written scope and the price both come from me, not a sales desk. This page sets that rate beside what Canadian firms publish, and lists what to get in writing from any developer before a deposit.
By Ashish Sharma, founder · Updated 16 October 2026
Quick answer
What does custom software cost in Canada, and is an India-based developer a safe bet?
With us, hourly work is CAD 30–60, and a defined build is one fixed CAD price once the scope is written. Published Canadian prices start higher: Euristiq in Toronto lists MVPs from CAD 15,000, and on Clutch (16 October 2026) Toronto's AltoLeap and Whitecap Canada and Montreal's Spiria and Osedea set minimums of USD 25,000 to 50,000 or more, roughly CAD 35,500 to 71,000. Building from India is a manageable risk when the scope, the price and its payment triggers, the data location and the code ownership are all in writing before any deposit.
- One CAD price, fixed once the written scope is agreed
- Commits can go to your own GitHub or GitLab from the start
- Production data can stay in your own Canadian cloud account
- A draft privacy-impact input for Quebec, and the outside-Canada notice facts for Alberta
- If a tool you can buy fits, buy it
01of 9
Build, customize or buy: the test we run before quoting
Custom software is a system written around one business's process and owned by that business, instead of rented by the seat. It is the expensive answer, so before pricing anything we check whether a product you can buy already does the job.
| Your situation | Usually the right call | Why |
|---|---|---|
| An off-the-shelf tool covers most of the daily work | Buy | Cheapest and quickest to start. If that is your case, we will say so. |
| One workflow or one integration is missing | Customize or integrate | An API link to the tool you already pay for usually costs far less than a new system. |
| Per-seat fees climb with every hire | Price a build against the fees | Compare five years of seat fees with the build price plus 10–15% a year for upkeep (Witify's estimate). |
| Your process is how you win work | Build | If competitors can buy the same tool, it can't be what sets you apart. |
| The tools that fit can't host in Canada or can't produce the audit trail you need | Build, or a self-hosted option | Check first: some hosted CRMs offer Canadian data centres. Build when none of the tools that fit does. |
Phase one is the screens people open every day. That is the 80/20 rule applied to software: a small share of features carries most of the daily use. Everything else goes on a written "not included" list, and a month of real use decides phase two. Someone will miss a feature early on, so name the person who decides what waits.
Not sure which row you are in? Tell us what your current tool can't do.
Want to talk this through?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
02of 9
Custom software solutions we can build for small and mid-sized businesses
Custom application development for a business with a handful to a few hundred staff. Each comes with the mistake that most often sinks it.
A CRM or job tracker
Contacts, pipeline stages, quotes, jobs and follow-ups in the order your staff already work. Whether a hosted CRM would do the job better is the next section.
A customer, member or patient portal
Bookings, document uploads, renewals or order status behind a login. Settle permissions before anyone designs a screen (a customer sees only their own files, a branch manager one branch), because adding roles later touches every page. Need the portal as an iOS and Android app too? See hiring a Flutter developer.
An internal tool that retires a shared spreadsheet or an old Access database
A spreadsheet that runs a business always holds unwritten rules: a colour that means unpaid, a column only one person edits. Before I quote a replacement, I ask the person who maintains the file to share their screen and walk me through every colour and locked column. Each one becomes a line in the scope.
Integrations with what you already run
QuickBooks Online, Stripe, WhatsApp follow-ups, or an existing ERP through its API. Two-way sync is the trap: if both the accounting package and the new system can create customers, duplicates appear within weeks unless one side is named the source of truth for each record.
Running trucks? See dispatch software in Canada, and when a build pays. A customer-facing portal for a larger Ontario organization can also fall under AODA, which the web development page explains.
Does this fit your project?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
03of 9
Custom CRM development, or HubSpot or Zoho with changes?
Under about ten users with a standard pipeline, set up HubSpot or Zoho properly and spend the money on training. The rest of this section is for when that stops working.
When an API link is enough
The hosted CRM fits, but one step happens outside it: invoices raised by hand in QuickBooks Online, say, or follow-ups sent from someone's phone. A small add-on or an API connection fixes that for far less than a new system, and suits hourly work.
When a build makes sense
Seat fees grow with every hire, the way you quote and schedule is what customers choose you for, or the tools that fit can't keep the records and logs your privacy officer asks for.
What a custom CRM usually includes
Contacts and companies, pipeline stages, quotes, reminders by WhatsApp or email, an accounting sync and role-based access. Reports come last, once the staff know which numbers they actually check.
The import is where CRMs go wrong
Years of spreadsheet contacts loaded with no matching rule open the new CRM with three copies of one customer. Agree the rule (email, phone or company name) and who resolves the leftovers before anything is imported.
What a custom CRM costs
A custom CRM is priced once we know the user count, the integrations and how much data comes over from spreadsheets. Changing a CRM you already have is hourly work at CAD 30–60.
Calgary and Surrey have their own CRM pages: Calgary and Surrey. Need a CRM? Tell us the users and what you use now.
Have a project in mind?
Send a few lines on WhatsApp, or get a free CAD quote within 24 hours.
Replies within 2 hours; free quote within 24 hours.
Want these figures for your own project?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
05of 9
The contract checklist: what to hold in writing before any deposit
Use it on any developer, ours included. A quote without these in writing is still an estimate. What our own quote sets out is on the quote page.
What "mid-project milestone" should mean
Our fixed-scope payments are 40% to begin, 40% at a mid-project milestone and 20% at launch. Define that middle milestone as a working demo of named screens, on test data, that you click through yourself. "Backend done" is a milestone you cannot check.
What counts as a bug
Bug fixes are free for 6 months after launch, so define the word: a defect against the agreed scope. A screen nobody asked for is a change request, priced in writing first.
The handover list
Admin logins, owner access to the cloud account, deployment scripts, the list of environment variables (names and where each value is stored, never the secrets by email) and the documentation. Ask for the repository to live under your company's account from the first commit, and write that into the contract.
| Document | What it should say | Warning sign if it's missing |
|---|---|---|
| Scope | Screens, user roles and integrations by name, the first-version cut, and a "not included" list | "We'll figure it out as we go" |
| Price and milestones | One CAD figure, how changes are priced, and the event that triggers each payment | Hourly with no cap, or half or more up front with no demo milestone |
| Data location | Cloud provider, region, whose account holds production data, what the developers can see | Hosting on the vendor's own account with no region named |
| Ownership and exit | Repository in your account, IP passing on final payment, a written definition of a bug, a handover list | Code only on the vendor's server, or a licence where you expected ownership |
Questions about how this works for you?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
06of 9
Canadian storage, offshore developers: how the access works
Storage and access are separate questions. A system can store everything in Montreal and still be read from anywhere by anyone with a login, so a data-location sheet answers both.
Storage: your account, a Canadian region
Production can run in a cloud account your company opens and pays for, in one of the regions below. We can deploy there while you keep the owner login and the bill.
Development: test or masked data
We can build against made-up records, or copies with names, emails and phone numbers replaced, so real customer data need not leave Canada for the build.
Production access: granted, logged, revocable
If a live problem needs production access, you grant a named role for that job, the provider logs it, and you remove it afterwards. The safeguard sits in your account settings, not in our promises. Federal law allows processing abroad, but the federal privacy commissioner's cross-border guidelines leave your business answerable for what it hands to a processor outside Canada.
| Provider | Region | Code | Location |
|---|---|---|---|
| AWS | Canada (Central) | ca-central-1 | Montreal |
| AWS | Canada West (Calgary) | ca-west-1 | Calgary |
| Microsoft Azure | Canada Central | canadacentral | Toronto |
| Microsoft Azure | Canada East | canadaeast | Quebec |
| Google Cloud | Montréal | northamerica-northeast1 | Montreal |
| Google Cloud | Toronto | northamerica-northeast2 | Toronto |
Trade-offs. AWS lists Canada West as opt-in, so it must be enabled first; Canada (Central) is on by default. Microsoft shows availability zones in Canada Central but none in Canada East, so an Azure system that needs zone redundancy usually sits in Toronto. Managed services differ by region, so pick the region after the stack.
Have a project in mind?
Send a few lines on WhatsApp, or get a free CAD quote within 24 hours.
Replies within 2 hours; free quote within 24 hours.
07of 9
Canadian privacy rules, turned into features and paperwork
Each rule below changes either what goes into the build or what your privacy officer files. We build the features and supply the facts; your privacy officer or lawyer decides whether the business meets the rules. This is not legal advice.
What we can prepare for your privacy officer
Data inventory and flows, which roles see which fields, where each environment runs, retention periods, and what the developers in India can reach and how that access ends. We can prepare this as one document per project, for your files.
French in the interface
The software can hold English and French text side by side for Quebec users. We deliver the French strings as well, checked by a fluent French reviewer, and your staff approve them before launch.
| Rule | When it bites | What goes into the build or the paperwork |
|---|---|---|
| Quebec, P-39.1 s.3.3 (LégisQuébec) | An enterprise starts a project to acquire, develop or overhaul an information system that handles personal information | A privacy impact assessment from the outset, with the person in charge of personal information consulted from the start; we can draft its inputs. Since 22 September 2024 the system must also be able to return, on request, the computerized data collected from a person in a structured, commonly used format, so we scope a JSON or CSV export. |
| Alberta PIPA, service providers outside Canada | An Alberta organization has a service provider outside Canada collect personal information, or transfers it to one | Individuals are told how to get the organization's policies on that provider and who answers questions about it; the policies name the countries and the purposes. India goes in the policy, and we supply the facts. |
| PIPEDA breach records | Organizations covered by PIPEDA, including when data is processed abroad | A record of every breach of security safeguards, kept 24 months. We can build that register into the system, beside an audit log of who viewed or changed personal records. |
| Bill C-36 | Not law: introduced 15 June 2026, only first reading completed as of 16 October 2026 | It would enact the Protecting Privacy and Consumer Data Act and amend PIPEDA. PIPEDA still applies; build the export and the logs now and revisit if the bill passes. |
Scoping the export and the assessment in phase one adds a few days of work; adding them after launch means reopening every screen that touches personal data. Province-by-province privacy and tax notes are on the Canada overview.
Questions about how this works for you?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
08of 9
What is on our record, outside Canada
No Canadian clients yet. These four are named for what was built, not for results.
ESMED membership and publishing platform (Europe)
Membership and publishing for the European Society of Medicine, on WordPress and PHP. The same kind of login-and-renewal system as the portals described above.
Healthcare portal with online booking (India)
A patient-facing portal with online appointment booking for Dr. Akash Dubey.
Correct Prices price-comparison web app (India)
A price-comparison web application written in React and Node.
Template system for Uttar Pradesh polytechnics (India)
Websites for 20+ government polytechnics across Uttar Pradesh, all running on one shared template system, which is why we settle who can edit what before any screen is designed.
Who is behind Codingclave is on the about page.
Does this fit your project?WhatsApp Ashish (opens WhatsApp)Get a free CAD quote →
09of 9
Call hours from Victoria to St. John’s
BC, Alberta and Manitoba stop changing clocks on 1 November 2026, so a December call can land an hour away from where it did last winter. The table shows both seasons for every province.
| Where you are | Until 31 Oct 2026, and again from 14 Mar 2027Until 31 Oct | 1 Nov 2026 – 13 Mar 2027From 1 Nov |
|---|---|---|
| St. John's (Newfoundland) | 9:30am– | 9:30am– |
| Halifax (Atlantic) | 9am– | 9am– |
| Toronto, Ottawa, Montreal (Eastern) | 8am– | 8am– |
| Winnipeg (Manitoba) | 7am– | 8am– |
| Regina, Saskatoon (Saskatchewan) | 6am– | 7am– |
| Calgary, Edmonton (Alberta) | 6am– | 7am– |
| Vancouver, Surrey (British Columbia) | 5am– | 6am– |
| Lucknow, India (our team, IST) | 5:30pm– | 6:30pm– |
India runs on UTC+5:30 all year, so 9pm in Toronto is 6:30am in Lucknow in summer and 7:30am in winter: a message sent in your evening is read at the start of our day, before yours begins. Each milestone can close with a written note on what shipped and what is next.
Two cities have their own pages because people there search for this work by name: custom software for London, Ontario and CRM for Calgary. Everywhere else, including Edmonton, Winnipeg, Ottawa and the GTA, is served from this page, and the Canada overview has the province table.
Pricing in CAD
Our prices in CAD
One hourly band, and a fixed price per project once the scope is written.
Hourly
CAD 30 – CAD 60an hour
Excl. GST/HSTDeveloper by the hour · Hourly rate, agreed in writing before work starts
Changes to a system you already run, small integrations, or hourly help beside your own developers, on request and subject to availability.
Get a quote for this plan
Fixed-scope build: portal, internal tool or business app
One fixed CAD price once the written scope is agreed, paid 40/40/20, with the code and IP yours on final payment.
Custom CRM
Built around your pipeline; it can include an accounting sync such as QuickBooks Online.
Integration with a system you already run
Priced once we have seen the API documentation and the data volumes.
Changes and support after the 6-month bug-fix window
Quoted when you need it, from the size of the change.
- Fixed price in CAD once the scope is agreed
- Free quote within 24 hours
- No obligation
Fixed prices are set per project once the written scope is agreed; a two-role portal and a CRM with five integrations are different jobs. To size it yourself: at CAD 30–60 an hour, every 100 hours of work comes to CAD 3,000–6,000, and the written scope says how many hours a build needs.
Prices are in Canadian dollars (CAD) and exclude GST/HST. Our invoices are issued from India; if your business is GST/HST-registered, ask your accountant how to account for imported services. You can pay in CAD or USD by local bank transfer to our Canadian bank account.
Free CAD quote
What should the software do?
Say what the software must do, who uses it and what it replaces; you get a written estimate first, then a fixed CAD price once we agree the scope. Already holding a quote from another firm? Send it and we'll compare it line by line.
Ashish Sharma
Founder, Codingclave
Replies within 2 hours; free quote within 24 hours. Live calls 8am–12pm Eastern, Monday to Friday.
What happens next
A reply within 2 hours
Ashish or the team answers on WhatsApp or by email, usually with a few questions about your scope.
A call, if you want one
Weekdays between 8am and 12pm Eastern, on a WhatsApp or video call.
A free quote within 24 hours
Scope, timeline and either a fixed CAD price or your hourly rate, excluding GST/HST, in writing.
You decide, no obligation
If you go ahead, fixed-scope work keeps one price once the scope is agreed, and hourly rates are agreed in writing first. You can pay in CAD or USD by local bank transfer to our Canadian bank account.
- ★ 4.9 on Google (92 reviews) · Lucknow, India profile
- 200+ projects worldwide since 2017
- Top Rated on Upwork, 100% Job Success
- Founder-led by Ashish Sharma
Prefer WhatsApp?
WhatsApp AshishHow it works
How a build runs
I write the scope and the price myself, so your brief is never passed to a salesperson.
Scoping by call or WhatsApp
A scoping call in the weekday call window, or a WhatsApp brief if you'd rather type: what the software must do, who uses it and what it replaces.
Written scope, then one CAD price
Screens, roles, integrations and the not-included list, then one fixed CAD figure. The first 40% is due once you accept it.
The build, in your repository
Commits can go to your GitHub or GitLab. At the agreed milestone you click through a working demo of the named screens, and the second 40% follows.
Testing on safe data
Your staff test with masked or made-up records. If you need them, we can prepare the data-location sheet and the privacy notes in this stage.
Launch, handover list and the last 20%
You get the handover list and pay the last 20% at launch. Free bug fixes run for six months from that day.
FAQ
Common questions about hiring us from Canada
Can’t see yours? Ask on WhatsApp and get a straight answer, not a sales script. Replies come within 2 hours.
Founder-led by Ashish Sharma
How much does custom software development cost in Canada in 2026?
What do custom software developers charge per hour in Canada?
How long does it take to build custom software?
What should a custom software development contract include?
Who owns the source code when an agency builds your software?
Can customer data stay in Canada if the developers are in India?
Does Quebec's Law 25 require a privacy impact assessment for new software?
Can I claim SR&ED on software built by an offshore team?
Where is Codingclave based, and where can I read your reviews?
Ashish Sharma · Founder
Describe the job, and I’ll price it
Say what the software must do, who uses it and what it replaces; you get a written estimate first, then a fixed CAD price once we agree the scope. Already holding a quote from another firm? Send it and we'll compare it line by line.
- WhatsApp us or fill in the form
- A reply within 2 hours
- A free CAD quote within 24 hours, no obligation
Keep exploring
- Canada
Canada overview: provinces, terms and prices
- Free quote
Get a free CAD quote
- Price guide
What a SaaS product costs to build, and SR&ED
- Calgary
CRM development for Calgary businesses
- Surrey
CRM development for Surrey businesses
- London
Custom software for London, Ontario
- Service
Web development and AODA for Canadian sites
- Hire
Hire a Flutter developer for a mobile app
- Guide
Trucking dispatch software in Canada
- About
About Ashish Sharma and Codingclave
Ashish Sharma
Founder, Codingclave · Updated 16 October 2026
Ashish Sharma founded Codingclave and still leads it. The team works remotely from Lucknow, India, with 200+ projects worldwide since 2017; there is no Canadian office.
How we put this page together
Written by Ashish Sharma, who scopes and prices these projects himself. Vendor prices, cloud regions, statutes and the Bill C-36 status were checked on 16 October 2026; US-dollar figures use the Bank of Canada's 15 October rate (1.4196). The CAD hourly rate and the payment terms are ours; every market figure comes from a source listed on this page.
Sources (14)· public sources cited on this page
- Clutch – Top Software Developers in Canada
- Bank of Canada – Daily exchange rates
- Euristiq – Custom software development in Canada
- Witify – How much does it cost to develop custom software in 2026?
- Canada Revenue Agency – Pool of deductible SR&ED expenditures policy
- LégisQuébec – Act respecting the protection of personal information in the private sector (P-39.1)
- Government of Alberta – Organization responsibilities for protecting personal information
- Justice Laws – Breach of Security Safeguards Regulations (SOR/2018-64)
- Parliament of Canada, LEGISinfo – Bill C-36 (45th Parliament, 1st session)
- Office of the Privacy Commissioner – Guidelines for processing personal data across borders
- AWS Documentation – AWS Regions
- AWS Public Sector Blog – AWS global cloud infrastructure located in Canada
- Microsoft Learn – List of Azure regions
- Google Cloud – Regions and zones