Restaurant Management Software Demo India 2026: 11 Features

Restaurant Management Software Demo (India 2026): Watch + Read

Most restaurant POS pages on Google in 2026 are walls of text with no actual product to see. So I am going to do the opposite — here is a real demo video of Codingclave's restaurant management software, followed by a section-by-section breakdown of every feature.

I am Ashish Sharma, founder of Codingclave — Lucknow-based. We have built restaurant POS systems for dine-in restaurants, cloud kitchens, cafes, and multi-outlet chains across India and the UAE. This is what one of our reference builds looks like in production.

WhatsApp me for a live walkthrough on a video call →

---

Watch the Demo (5 minutes)

The demo restaurant in the video is Saffron — Modern Indian Kitchen (a fictional Gurugram brand we built the reference UI around). Currency is INR throughout. Every screen you see is interactive — orders placed on the POS update the kitchen display and the table floor plan live. Click here to open the demo video on YouTube if the embed does not load.

---

The 11 Features Inside the Demo

Here is exactly what is shown in the video, screen by screen. This is the feature set you get whether you choose the cloud SaaS plan (Rs 4,000/month per outlet) or the custom-built version (Rs 1,50,000 one-time).

1. PIN-Pad Staff Login (Branded)

The first screen is a branded staff sign-in with a 4-digit PIN pad. No usernames, no passwords. Waiters tap in their PIN, cashiers tap in theirs, the manager taps in hers. Sessions are tied to the staff member — every order, void, refund, and discount is attributed back to whoever was logged in at the time.

Why it matters: Restaurant staff turnover in India is around 80 to 120 percent annually. PIN-pad logins survive that churn — onboarding a new waiter takes 30 seconds, not a tech ticket. And the per-staff audit trail catches both honest mistakes and outright cash skimming.

2. Real-Time Dashboard

The dashboard is the home screen for the owner or manager. Four headline KPI cards at the top: Revenue Today, Order Count, Covers (guests served), and Average Order Value. Each shows a comparison versus yesterday.

Below the KPIs:

• Sales Today chart — hourly revenue curve across the operating day. Lets you see your lunch peak, your dead 3-5pm window, and your dinner peak at a glance.
• Payment Mix donut — splits UPI, Card, and Cash. In the demo it is 60 percent UPI, 37 percent Card, 3 percent Cash. This matters because UPI settlements clear T+0 but card settlements clear T+2 — your cash flow planning needs to know the mix.
• Live Operations panel — Tables occupied (5 of 20), tickets in kitchen, tickets ready for service, average preparation time (15 minutes in the demo).
• Top Sellers — best-selling dishes today with quantity and revenue, so the kitchen can pre-prep tomorrow's lunch rush intelligently.

3. New Order — Touch POS

The POS screen is where waiters or cashiers spend most of their shift. The layout:

• Menu category tabs at the top — Starters, Tandoor, Main Course, Biryani and Rice, Breads, Indo-Chinese, Desserts. Up to 12 categories supported, all icon-tagged.
• Dish tiles in a grid — large, finger-friendly cards. Each tile shows the dish photo (or emoji), name, description, price, spice indicator (chili icons), prep time, and a green/red dot for veg/non-veg (FSSAI compliant labelling).
• Sold-out overlay — when a dish runs out mid-shift, the manager toggles it sold out in the Menu screen and the POS tile dims instantly across every device.
• Star markings — bestsellers and chef recommendations get a star badge so waiters can upsell consistently.
• Cart panel on the right — Table number, dine-in or takeaway, customer name, guest count, line items with modifier badges (Spicy, Medium, Jain, No onion no garlic), subtotal, service charge, GST split.

The order flow is: pick table or takeaway → add guest count and name → tap dishes → pick modifiers in a slide-out sheet → "Send to Kitchen" fires the KOT instantly → "Settle Bill" prints the final invoice.

4. Kitchen Display System (KDS)

The KDS replaces paper KOTs. It runs on any 10-inch Android tablet mounted in the kitchen pass. The screen shows live tickets organised by table number with aging timers in red as soon as any ticket crosses your SLA (15 minutes default, configurable).

Each ticket shows:

• Table number and order number
• All items with modifiers visible
• A per-item "Ready" tap target
• A whole-ticket "Bump" button when everything is plated

When the chef bumps a ticket, the table screen and the POS both update — the waiter knows the order is ready to serve without walking back to the kitchen pass to check.

Why it matters: Paper KOTs get lost, smudged, misread. The KDS reduces ticket-to-table time by around 20 to 35 percent in our deployments, and it eliminates the chef-screaming-at-waiter feedback loop that everyone in this industry knows too well.

5. Floor Plan and Tables Management

The Tables screen is a visual floor plan of your restaurant — a top-down map showing each table as a card, colour-coded by status:

• Grey: empty
• Blue: seated (guests arrived, order not placed yet)
• Orange: order in progress (KOT fired)
• Green: bill settled, table being cleared

Tap a table card and you can: seat guests, take an order, view the open ticket, take payment, or transfer to another table. The merge bills and split bills options live inside the table card too — useful for groups.

Reservations from the Reservations screen show up here as upcoming-booking markers — so the host knows table 7 is reserved for 8pm before walk-ins ask for it.

6. Order History with Full Bill Detail

The Orders screen is your audit log. Every order ever placed, filterable by:

• Date range
• Table
• Order type (Dine In / Takeaway / Delivery)
• Status (Draft, KOT sent, Served, Settled, Voided, Refunded)
• Customer name or phone

Tap any order to see the complete bill — line items, modifiers, who took the order, who fired the KOT, who settled it, what time, payment method, GST breakup, service charge, and any discount applied with the reason and approver.

Why it matters: GST audits, refund disputes, staff accountability, and end-of-month reconciliation all start here. The CSV/JSON export feeds straight into your CA's accounting software.

7. Reservations Management

The Reservations screen lists incoming bookings by date and time. Each booking card shows:

• Guest name, phone, party size
• Date and time of booking
• Special requests ("birthday cake at 9pm", "window table", "high chair for toddler")
• Status (Confirmed, Seated, No-Show, Cancelled)

The host can: confirm a booking, mark seated, cancel, or move to another slot. New bookings can come from the website (we wire a booking form to this screen), a phone call (manual entry), WhatsApp inbound, or Google Reserve.

8. Menu Management

The Menu screen is the dish catalogue — the single source of truth for what your restaurant sells. Each dish has:

• Name, description, photo or emoji
• Category
• Price (with optional half-portion price)
• Modifier groups (spice level, customisations, add-ons with prices)
• Tax rate (5 percent or 18 percent)
• Spice indicator and veg/non-veg tag
• Prep time
• Availability toggle (sold out / available)
• Tags (bestseller, chef special, new)

Owners use this screen to add new dishes, edit prices when ingredient costs rise, toggle items sold out mid-shift, and seasonally swap menus (summer mocktails out, monsoon teas in).

For multi-outlet chains, the menu lives centrally — push a price change once and every outlet updates instantly.

9. Inventory with Low-Stock Alerts

The Inventory screen tracks raw materials, not finished dishes. Each ingredient has:

• Current stock level
• Par level (the minimum you want to keep)
• Unit (kg, litre, packet)
• Last purchase price
• Supplier

When stock drops below par, the line goes red with a "Reorder" prompt. The recipe engine ties dishes to ingredients — every Hyderabadi Chicken Biryani sold auto-deducts 250g of chicken, 200g of basmati, 30ml of ghee, etc., from inventory. End of shift, you see exactly how much of each ingredient was consumed versus the start-of-shift stock — variance tells you whether your kitchen is wasting or pilfering.

Why it matters: Food cost is the single biggest controllable expense in restaurants. Recipe-level inventory typically cuts food cost by 5 to 15 percent in the first 90 days because you finally see where the leaks are.

10. Reports and Analytics

The Reports screen goes deeper than the dashboard. Available reports:

• Revenue trend — daily/weekly/monthly with same-period comparisons
• Category performance — which categories drive revenue vs which drive margin
• Top dishes — full ranking with sold-out events, modifier adoption, and modifier revenue
• Daypart analysis — lunch vs dinner vs late-night profitability
• Staff productivity — orders handled per waiter, average ticket per staff, void/refund rate per staff
• Payment method trend — UPI growth vs card vs cash over time
• Table turnover — average minutes from seated to settled per table
• Tax summary — GST collected month-to-date by tax bracket, ready for the CA's GSTR-1 and GSTR-3B filings

Every report exports to CSV. Owners view this on their phone every morning over their first chai.

11. Settings

The Settings screen handles:

• Restaurant profile — name, address, GSTIN, FSSAI number, contact, logo
• Taxes — GST rates per category, service charge percentage, cess on aerated drinks
• Devices and printers — pair thermal KOT printers, bill printers, KDS tablets, customer-facing displays
• Team — add staff, set PIN, assign role (Owner / Manager / Cashier / Waiter / Kitchen), set permissions (who can void, who can discount, who can refund)
• Theme — light mode for daytime ops, dark mode for late-night shifts so eyes do not fry
• Aggregator credentials — paste your Swiggy Partner ID, Zomato API key, UrbanPiper webhook URL

---

What Is Not Faked in the Demo

Some "demo" software you see online is a mockup with no actual functionality. This is not that. The end-to-end order lifecycle is fully wired:

• Place an order in the POS
• Watch it appear on the Kitchen Display with the timer counting up
• See the table status flip from blue to orange on the Floor Plan
• Bump it from the KDS
• See the table go green
• Settle the bill from POS or Tables — both work
• See the dashboard KPIs update live
• See the order appear in Orders history
• See the inventory deduct the recipe ingredients

The parts that are pluggable (real card processing, real printer drivers, real Swiggy/Zomato webhooks) get wired in during your build phase — that is what the discovery call covers.

---

Tech Stack Under the Hood

For founders and CTOs who want to know what they are buying:

• Frontend: Next.js 16 (App Router), React 19, TypeScript, Tailwind CSS v4, shadcn/ui
• State: Zustand for live multi-screen sync
• Charts: Recharts (the donut, the hourly line, the reports trends)
• Backend (production builds): Node.js, PostgreSQL, Drizzle ORM, Redis for live KDS pub/sub
• Hosting: Vercel for the SaaS version, your own infrastructure or Hostinger/AWS for the custom version
• Mobile: Same React codebase wraps as PWA for tablets — no separate app store deployment needed for staff devices

The codebase is intentionally close to a real production schema so the demo can be promoted to a full live product without a rewrite — that is unusual for "demos" in this space.

---

Pricing — Three Tiers

Tier	Setup	Monthly	Best For
Cloud SaaS	Rs 0	Rs 4,000/outlet	Single outlets, QSRs, cafes
Cloud SaaS + Aggregator Wiring	Rs 25,000	Rs 4,000/outlet + Rs 1,500/aggregator	Restaurants using Swiggy + Zomato actively
Custom Build	Rs 1,50,000 one-time	Rs 30,000/year hosting	3+ outlets, cloud kitchens, fine dining with unique workflows

All three tiers include the full 11-feature set shown in the demo. The Custom tier adds: your source code ownership, your branding throughout, restaurant-specific workflow tweaks (chef station routing, course-wise KDS, thali rotation), and offline mode.

---

What Real Indian Restaurants Use This For

Anonymised examples from our last 18 deployments:

• 4-outlet biryani chain in Hyderabad — central menu, per-outlet dashboard, KDS in every kitchen, integrated with Swiggy and Zomato. ROI in 4 months from reduced food waste alone.
• Cloud kitchen group in Bengaluru running 6 brands from 1 dark kitchen — separated KDS lanes per brand, unified inventory, brand-wise P&L reports.
• Fine-dining restaurant in Mumbai — course-wise KDS (appetiser → main → dessert with chef-controlled timing), reservation system tied to Google Reserve, sommelier wine recommendation engine bolted on.
• Cafe chain in Lucknow (3 outlets) — light setup, no KDS (open kitchen counter), heavy use of takeaway and Zomato. Live in 3 weeks.
• Restaurant in Dubai's JLT — AED pricing, VAT 5 percent, Tap Payments integration, Talabat and Careem Food integration. Same codebase, different config.

---

How to See This Live for Your Restaurant

The video above shows the demo restaurant. If you want to see it tailored to your menu, your branding, and your workflows:

1. WhatsApp +91-9277184741 — share your restaurant name, city, number of outlets, and current POS (if any)
2. Live walkthrough — we screen-share the demo on a video call, you ask questions, your team watches. 30 minutes.
3. Trial — for the cloud SaaS version, we set up a sandbox with your real menu seeded, you and your staff play with it for 7 days
4. Decision — pick cloud SaaS, custom build, or none. No pressure.

---

Author

Ashish Sharma is the founder of Codingclave, a Lucknow-based software studio that has built restaurant POS systems for 18+ restaurants, cafes, and cloud kitchens across India and the UAE since 2023. He also runs PayPerWA, a pay-per-message WhatsApp Business API used by restaurants for booking confirmations and feedback collection. Connect on LinkedIn or WhatsApp directly.

---

Related Reading

• Best Restaurant POS Software in India (2026) — Top 10 comparison
• Restaurant POS Software Cost India 2026 — pricing breakdown
• Digital Marketing for Restaurants India 2026 — get more diners
• How to Start a Restaurant in India 2026 — operations playbook