Wedding Planner Software for Planners in India: 10 Compared

The best wedding planner software for planners in India in 2026 is Weddingkart at ₹4,999 per wedding plus GST if you run under 15 weddings a year, Plan A Wedding CRM Pro at ₹1,999 a year if you want the cheapest full CRM, and a custom build at ₹3.5 lakh to ₹8 lakh once you cross 30 weddings a year. I compared 10 tools for this guide: four built in India, three imported from the US, two marketplaces that planners mistake for CRMs, and the custom route. Every price below was checked against the vendor's own pricing page on 4 October 2026, converted at about ₹96 to the dollar, and I say so where a vendor blocked the check.

I'm Ashish Sharma, founder of Codingclave in Lucknow. We have built custom wedding planner CRMs for 6 Indian planning firms: three in the ₹50 lakh to ₹2 crore revenue range, two doing destination weddings and one running palace weddings out of Udaipur. We have also talked planners out of a custom build when a ₹5,000 licence was the right answer. This is the comparison I wish existed when our first wedding-planner client asked "should I just buy HoneyBook or build something?" in 2023.

The reason this question matters is simple. A Lucknow planner came to our office this summer with a printed Excel sheet because two vendor teams were booked for the same Sangeet stage, one from her Google Sheet and one from a WhatsApp thread her assistant kept separately. The wedding was 11 days away, the client was a CXO at a Mumbai unicorn, and the gap that nearly cost her ₹38 lakh of annual referral revenue was a piece of software priced at ₹4,999.

Wedding planner software for planners in India: all 10 compared (October 2026)

Tool	Pricing (INR)	Best for	India-built	WhatsApp	Verdict
Weddingkart	₹4,999 to ₹8,499 per wedding + 18% GST	Solo planners under 15 weddings a year	Yes	Excellent	Best per-wedding value
Plan A Wedding	Free Starter; CRM Pro ₹1,999 a year	Firms that want a full CRM cheaply	Yes	Good	Cheapest full CRM
Planorama	₹3,000 to ₹10,000 per wedding (est.)	Guest-list heavy weddings	Yes	Excellent	RSVP specialist
WappMaster Wedding	₹999 to ₹4,999 a month (est.)	WhatsApp-only workflows	Yes	Best in class	Narrow but deep
WedMeGood	Free; vendors pay ₹2,000 to ₹10,000 per lead	Vendor discovery	Yes	Basic	Marketplace, not a CRM
WeddingBazaar	Free; lead fees for vendors	Lead generation	Yes	Basic	Marketplace, not a CRM
HoneyBook	$29 to $109 a month annual (₹2,800 to ₹10,450)	NRI-facing planners	No	None, email-first	Overpriced for India
Dubsado	$335 to $525 a year (₹2,700 to ₹4,200 a month)	Mixed weddings and corporate events	No	None	Flexible but in dollars
Aisle Planner	$49.99 to $229.99 a month (₹4,800 to ₹22,100)	Luxury project management	No	None	Great UI, no Indian tax
Custom CRM (Codingclave)	₹3.5L to ₹8L build + ₹5K to ₹12K a month	30+ weddings a year or ₹2Cr+ revenue	Yes	Built to spec	Pays back in 6 to 9 months at scale

Dollar prices are from honeybook.com/pricing, dubsado.com/pricing and aisleplanner.com/pricing on 4 October 2026. Rupee figures use the open exchange-rate feed on the same day (about ₹96 per dollar) and will drift. Plan A Wedding's price is from planawedding.in on the same day. Weddingkart's site blocked my October re-check, so its figures are the June 2026 list prices; confirm before you pay.

Wedding management software vs wedding planning apps for couples

Half the people who search for "wedding management software" are planners running a business. The other half are couples planning one wedding. The tools are not interchangeable, and most listicles mix them up.

Wedding management software is for the planner. It tracks a pipeline of enquiries, signed contracts, advances and milestone payments, a vendor list with who has been paid what, a guest list for each of the 3 to 7 functions, GST invoices and a team view so your coordinator and your accountant see different screens. Weddingkart, Plan A Wedding, Planorama, HoneyBook, Dubsado and Aisle Planner are all in this category, with different depth.

Wedding planning apps are for the couple. A checklist, a budget calculator, a guest-list tool, a vendor directory with reviews. WedMeGood, WeddingBazaar, WeddingWire and The Knot are the big ones. They are free because the vendors pay for leads. They are good at helping a family find a mehendi artist in Jaipur; they are useless at telling you which of your 14 vendors for the Sharma wedding is overdue a second instalment.

If you are a couple, close this tab and open WedMeGood. If you are a planner trying to run a business on WedMeGood's checklist plus a spreadsheet, keep reading, because that is exactly the setup that breaks between wedding 12 and wedding 25.

Wedding planner software pricing in India: what each tool costs in 2026

Three pricing models exist, and the right one depends on how many weddings you run.

Per wedding. Weddingkart charges ₹4,999 (Basic) or ₹8,499 (Standard) per wedding plus 18% GST, so ₹5,899 or ₹10,029 all-in. Planorama is estimated at ₹3,000 to ₹10,000 per wedding by guest count. You pay nothing in the May to August slow season. Per-wedding pricing wins up to about 20 weddings a year; at 30 weddings on Weddingkart Standard you are paying ₹3 lakh a year and a subscription or a custom build is cheaper.

Subscription. Plan A Wedding publishes CRM Pro at ₹1,999 a year, which is the lowest subscription price in this list by a wide margin. The imported tools are subscriptions in dollars: HoneyBook from $29 a month on annual billing, Dubsado from $335 a year, Aisle Planner from $49.99 a month and climbing with project count. Add 18% GST on import of services under reverse charge if you are registered, and budget for the rupee losing 3 to 5% a year against the dollar.

Build. A custom CRM is ₹3.5 lakh to ₹8 lakh once, plus ₹5,000 to ₹12,000 a month for hosting and maintenance. It is the wrong answer under 15 weddings a year and the right one above 30.

Messaging is a separate line on every option. Meta charges ₹0.8631 per WhatsApp marketing message delivered in India and ₹0.115 for utility messages, and your platform adds its own fee on top (our PayPerWA charges ₹0.20 per message with no subscription). A 500-guest wedding with three messages per guest costs roughly ₹1,600 in messaging on top of whatever CRM you pick.

1. Weddingkart: best per-wedding value for Indian planners

Weddingkart sells wedding planning software as a per-wedding licence rather than a monthly subscription, which is the most honest pricing model for a business with seasonal revenue. Basic is ₹4,999 plus 18% GST per wedding, Standard is ₹8,499 plus 18% GST.

What you get: unlimited guests, WhatsApp invite blasts with RSVP buttons, travel ticket and ID collection links for venue security, guest segmentation by function (Sangeet, Mehendi, Reception), dietary tracking and a mobile check-in screen for on-site coordinators. The Standard tier adds a voice agent that answers guest calls in Hindi or English about venue, food and dress code, which is useful the night before a 600-person wedding when your own phone will not stop.

Pros: no monthly burn in the slow season, GST-compliant invoices, Hindi guest portal, WhatsApp-first design, strong RSVP analytics.

Cons: thin on the vendor side. No purchase orders, limited payment milestone tracking. Above 30 weddings a year the per-wedding cost crosses ₹2 lakh and a subscription or custom build wins.

Ideal customer: a solo or 2 to 3 person firm doing 5 to 20 weddings a year at 200 to 600 guests each, mostly in Tier-1 and Tier-2 Indian cities.

2. Plan A Wedding: cheapest full CRM built for India

Plan A Wedding describes itself as an all-in-one wedding CRM for venues, planners and vendors. It handles client onboarding, multi-function budgets, a vendor sub-CRM with payment milestones, guest management and a planner mobile app for on-site work.

Pricing: planawedding.in on 4 October 2026 lists a free Starter plan (a business listing with leads, not the CRM) and CRM Pro at ₹1,999 a year with everything unlocked. When I wrote the June version of this guide the price was not public and I estimated ₹6,000 to ₹15,000 per wedding from what planners told me. The published number is far lower, so I have corrected it here.

Pros: full vendor sub-CRM with purchase orders, GST invoicing, support for the 3 to 7 functions an Indian wedding actually has, destination tagging by city, Indian business-hours support in Hindi and English.

Cons: the interface is less polished than HoneyBook or Aisle Planner, and there are no native Zapier or Make hooks yet. At ₹1,999 a year I would also test it on one live wedding before moving your whole pipeline, because a price that low usually means a small team behind it.

Ideal customer: firms doing 10 to 40 weddings a year that have outgrown Weddingkart's vendor tools but are not at custom-build scale.

3. Planorama: RSVP and guest management specialist

Planorama does one job: guest management and RSVPs. Per-function RSVP tracking, personalised WhatsApp invites, guest segmentation and a clean dashboard the bride's or groom's family can log into directly.

Pricing: estimated ₹3,000 to ₹10,000 per wedding by guest count; weddings under 200 guests sit at the bottom.

Pros: the cleanest guest-facing experience among India-built tools, WhatsApp merge fields that work, a strong reply-tracking dashboard, and a client-portal mode so the family edits the guest list without calling you.

Cons: not a CRM. No vendors, no contracts, no payments, no team features beyond the guest list.

Ideal customer: planners who already manage clients and vendors in Notion or Trello and want a professional guest layer they can hand to the family.

4. WappMaster Wedding Edition: deepest WhatsApp tooling

WappMaster is built around WhatsApp: bulk personalised messaging, RSVP tracking, sender warm-up and template management. It solves the hardest technical problem in Indian wedding software, which is sending 800 invitations from a registered WhatsApp Business number without Meta flagging it.

Pricing: estimated ₹999 to ₹4,999 a month by message volume and active campaigns.

Pros: the best WhatsApp Business API setup in this list, built-in template approval, sender warm-up to avoid bans.

Cons: WhatsApp only. No guest dashboard, no vendors, no client portal. Pair it with Planorama or Weddingkart.

Ideal customer: high-volume planners or wedding-tech agencies sending invites for 30 or more weddings a year who have had a sender number disabled mid-campaign.

5. WedMeGood: discovery, not a CRM

WedMeGood is the largest wedding marketplace in India by users, and it is not a CRM. It is a vendor directory with free checklist and budget tools for couples.

Pricing: free for couples. Vendors pay ₹2,000 to ₹10,000 per qualified lead depending on category and city.

Good for: sourcing. A mehendi artist in Jaipur for March 2027 will give you 40 reviewed options in 10 minutes.

Cannot do: manage your pipeline, send RSVPs, track payments, generate GST invoices or coordinate your vendor team. Planners running their business on WedMeGood's checklist plus a spreadsheet are the audience for this guide.

6. WeddingBazaar: marketplace, not operations

Same category as WedMeGood: a large marketplace, useful for inbound leads and vendor discovery, not built for operations. Free for couples, lead fees for vendors. Use it for leads, not to run the business.

7. HoneyBook: polished, but priced in dollars

HoneyBook is the dominant client-experience CRM for wedding planners in North America: onboarding, contract signing, automated workflows and invoicing in dollars through Stripe. The interface is the best in this list and the automation is excellent.

Pricing: honeybook.com/pricing on 4 October 2026 shows Starter at $29 a month on annual billing or $36 monthly, Essentials at $49 or $59 monthly, and Premium at $109 or $129 monthly. At about ₹96 to the dollar that is roughly ₹2,800 to ₹12,400 a month. The Starter plan was $19 before the 2025 increase, which is why so many Indian planners noticed the bill.

Pros: best client portal, strong automation, beautiful templates, mature mobile app.

Cons: dollar pricing, no GST invoicing, no UPI or Razorpay, no WhatsApp (everything is email, which Indian families ignore), support on US Pacific hours, no Hindi templates.

Ideal customer: planners whose pipeline is 70% or more NRI clients paying in dollars or pounds. For everyone else the maths does not work.

8. Dubsado: customisable, wrong currency

Dubsado is the customisation-heavy rival to HoneyBook: more flexible workflows and a stronger form builder, with a steeper learning curve. It is popular with planners who do weddings plus corporate and private events because nothing in it is wedding-specific.

Pricing: dubsado.com/pricing on 4 October 2026 lists Starter at $335 a year and Premier at $525 a year, about ₹2,700 and ₹4,200 a month. Extra users cost $25 to $60 a month per block.

Pros: the best workflow customisation among global CRMs, a powerful form builder, good for mixed event types.

Cons: the same India gaps as HoneyBook: no WhatsApp, no GST, no UPI, no Hindi.

Ideal customer: planners who run mixed event types and have the patience to build their own workflows. Indian planners should pick it only if HoneyBook felt too rigid.

9. Aisle Planner: beautiful project management, US pricing

Aisle Planner is the project-management heavyweight: timelines, seating charts, room blocks, budgets and a client portal, with the most polished UI in this list.

Pricing: aisleplanner.com/pricing on 4 October 2026 runs from $49.99 a month for Sales Essentials to $69.99 for up to 15 projects, $109.99 for 16 to 25, $164.99 for 26 to 50 and $229.99 for 51 to 100, with 10% off on annual billing. A planner with 20 active weddings pays about ₹10,550 a month. My June figure of ₹3,500 to ₹4,500 was out of date and is corrected here.

Pros: the best timeline and seating tools, deep project management, rich documentation.

Cons: no WhatsApp, no GST, no UPI, no Hindi, and room-block tooling built for North American hotel chains rather than Indian banquet halls or palace properties.

Ideal customer: luxury planners serving NRI destination weddings paid in dollars. Niche, but real.

10. Custom-built wedding planner CRM by Codingclave

When you cross 30 weddings a year or ₹2 crore in planning revenue, the SaaS economics flip. ₹2 lakh a year on Weddingkart licences, another ₹50,000 to ₹1 lakh on Planorama, plus the hidden cost of bridging tools to your GST software adds up to ₹3 lakh to ₹5 lakh a year, and you still do not have the workflow you want.

A custom CRM at this stage costs ₹3.5 lakh to ₹8 lakh for the first version and ₹5,000 to ₹12,000 a month to host and maintain.

Our usual scope for a wedding planner CRM:

1. Client management with role-based access, so you, coordinators, assistants and the accountant see different views
2. Multi-function support per wedding (3 to 7 events with separate guest lists, vendors and budgets)
3. WhatsApp Business API for guest communication from a verified sender number
4. Vendor sub-CRM with purchase orders, payment milestones and TDS deductions
5. GST invoicing with SAC codes, connected to Zoho Books or Tally Prime
6. Razorpay or PayU for client advances and milestone payments
7. Offline-capable mobile app for coordinators at venues without Wi-Fi
8. Hindi and at least one regional language on guest-facing screens
9. Document storage with version control for contracts and vendor agreements
10. A reporting dashboard with margin per wedding

Timeline: 8 to 10 weeks. Weeks 1 and 2 discovery, 3 to 6 core build, 7 and 8 integrations, 9 and 10 testing on two live weddings.

Hosting: AWS Mumbai region for data residency, ₹5,000 to ₹12,000 a month depending on usage.

Not sure whether a build makes sense at your scale? Message me on WhatsApp. The first call is free and I will tell you plainly whether to buy or build.

Wedding planner SaaS vs custom build: the decision matrix

Use this if you are stuck between ₹4,999 per wedding and a ₹4 lakh build.

Your situation	Best choice	Why
Under 10 weddings a year, solo	Weddingkart per wedding	Pay only when you book
10 to 20 weddings a year, 2 to 3 staff	Weddingkart or Plan A Wedding CRM Pro	Per-wedding or ₹1,999 a year still wins
20 to 30 weddings a year, full firm	Plan A Wedding plus Planorama	Subscription economics start working
30+ weddings a year	Custom build via Codingclave	SaaS becomes the bottleneck
70%+ NRI clients paying in dollars	HoneyBook	Currency match matters
Heavy destination work, palace venues	Custom build	No SaaS handles your edge cases
WhatsApp-heavy guest communication	WappMaster plus Planorama	Best WhatsApp depth available
Weddings plus corporate events	Dubsado	Flexible across event types

Compliance rules that decide which wedding planner software you can use (2026)

Most planners ignore these until a problem hits. Know them before you pick a tool.

GST registration: once planning revenue crosses ₹20 lakh a year (₹10 lakh in special category states) you must register. Wedding planning is SAC 998596 at 18%. Your software must put the SAC code on every invoice or your CA will redo them by hand.

TDS on vendors: a single vendor payment over ₹30,000, or ₹1 lakh in a year, attracts TDS at 1% for individuals or 2% for firms under Section 194C. Your CRM should track it; SaaS tools rarely do.

Contracts: the Indian Contract Act 1872 governs your client agreements. You need scope of work, payment milestones, force majeure, termination, indemnity and dispute resolution in your home jurisdiction. Do not paste a US template out of HoneyBook.

WhatsApp Business API: bulk invitations from an unverified WhatsApp number get flagged within a day. You need API access through a provider such as Gupshup, Karix, WATI or our own PayPerWA, or a tool like WappMaster that handles that layer. Meta's India rate is ₹0.8631 per marketing message and ₹0.115 per utility message, plus the platform fee; see our WhatsApp API pricing comparison for the full table.

Data protection (DPDP Act 2023): your guest lists hold personal data of hundreds of people who never agreed to be in your software, and you are the data fiduciary. Pick tools with India-region hosting and a published deletion policy. Most India-built tools comply; most US tools host in AWS US-East by default.

Hidden costs in wedding planner software

Add these to any sticker price:

1. Onboarding: 3 to 4 weeks of your time at ₹2,000 an hour, so ₹40,000 to ₹80,000 in opportunity cost
2. Templates: 15 to 30 hours rewriting invite copy, vendor purchase orders and contracts, ₹30,000 to ₹60,000
3. Integration glue: connecting the CRM to Tally, Razorpay, Google Calendar and your WhatsApp provider, ₹20,000 to ₹50,000 whether you do it yourself or pay someone
4. WhatsApp messaging: about ₹1,600 per 500-guest wedding at three messages per guest
5. Price increases: HoneyBook's Starter went from $19 to $36 a month in 2025. Budget 15 to 25% a year on dollar-priced SaaS once rupee depreciation is included
6. Switching later: ₹50,000 to ₹2 lakh in data migration and retraining if you change CRMs
7. Outages: when a US tool goes down during a Saturday wedding you wait for Monday morning Pacific time

A ₹4,999 tool is rarely the true cost. Budget 1.5 to 2 times sticker price for the first 12 months of any SaaS.

A client story: from spreadsheets to ₹2.4 crore in revenue

A Gurgaon planner we worked with in 2024 was doing ₹85 lakh a year across 18 weddings on Google Sheets, WhatsApp groups and a notes app. Their biggest pain was two November weddings where they lost ₹6 lakh combined on vendor double-payments because nobody could see who had been paid.

We built them a custom CRM in 9 weeks for ₹4.8 lakh: multi-function guest management, a vendor sub-CRM with payment milestones and purchase orders, Razorpay for client advances, GST invoicing connected to their existing Zoho Books, and WhatsApp Business API for guest RSVPs.

Twelve months after launch:

• Revenue grew from ₹85 lakh to ₹2.4 crore, partly because the same team handled 31 weddings instead of 18
• Vendor double-payment errors dropped to zero
• Hours per wedding from contract to handover fell from 110 to 62
• Hosting and maintenance: ₹8,000 a month
• Payback: 7 months

They had tried HoneyBook for three months in 2024 and dropped it because clients refused to use the email portal. Once WhatsApp-native guest flows shipped, post-wedding NPS went from 42 to 71.

When you should not build custom

I run a custom software company, so you would expect me to push every reader toward a build. Skip custom and buy SaaS if any of these are true:

• You run under 15 weddings a year
• You have no full-time coordinator besides yourself
• You cannot name three specific workflows that off-the-shelf tools fail at
• Revenue is under ₹50 lakh and growth is flat
• You cannot give 60 to 80 hours to the build over 10 weeks

For everyone else the question is not whether to build, it is when and with whom.

Talk to me about your wedding planner software decision

If you have read this far you are past "which tool" and into "what is right for my business". That is a conversation, not a list.

WhatsApp me with four facts: weddings per year, average revenue per wedding, team size and your biggest current pain. In 15 minutes I will tell you whether to buy Weddingkart, pay ₹1,999 for Plan A Wedding, or talk to us about a build. I turn away about 60% of CRM enquiries because they are not ready for custom.

Related Codingclave guides for wedding planners

• How to start a wedding planning business in India: licences, pricing your packages and the first 10 clients
• Best CRM software in India 2026: the wider CRM market if you want context beyond weddings
• WhatsApp API pricing in India: 5 providers compared: the layer under every WhatsApp-CRM integration
• CRM software development cost in India: what a custom build actually costs line by line
• GST-compliant software guide: what your invoicing must do once you cross ₹20 lakh
• Razorpay vs Stripe vs PayU vs Cashfree: pick the payment gateway before you pick the CRM

About the author

Ashish Sharma is the founder of Codingclave, a Top Rated Upwork agency in Lucknow building custom software for Indian and Gulf businesses since 2017. Codingclave has delivered 200+ projects including CRMs, ERPs and operational software, among them 6 wedding planning firms. Ashish writes about software economics and the gap between Indian SaaS reality and global benchmarks.

Connect on LinkedIn or WhatsApp for a no-pitch first conversation.